Last updated: 13 October 2026
Stock Control tracks the medicines and vaccines your practice keeps in stock: each batch, its expiry, where it is kept, and every movement in and out. When something is given from practice stock, the count goes down by itself.
It is a practice-wide choice. While it is off, giving a medicine or vaccine does not ask you to pick a stock batch, and no count is kept. You need permission to manage settings to switch it on or off.
Once it is on, the page has five tabs: Inventory, Movements, Locations, Alerts and Settings. The on/off switch lives under Settings.
If your practice has already been recording batch numbers when giving from practice stock, the Inventory tab offers Start from what you've been giving. It lists the products you have given in the last 90 days with the batch numbers and expiry dates you already recorded. Tick the batches you still hold, enter how many are left, choose a location, and they are added in one go.
Set up where you keep stock (for example "Vaccine fridge" or "Treatment room cupboard") under Locations.
Click any batch to see its details and to Adjust stock, Transfer stock to another location, or Record wastage.
When you record a medication you have personally administered, or an immunisation, choose Practice stock as the source. The matching batch is picked for you where there is one, or you can search your stock.
For medications, Units from stock is how many vials, ampoules or doses came out of stock. It is 1 unless you change it, and it is separate from the clinical dose. The screen shows what will happen, for example "1 unit from ABC123 · 8 → 7".
If the count can't be updated (for example the batch has fewer left than you used), the record is still saved and you are told which batch was not updated, with a link to open it.
Movements lists every change to your stock: stock received, given to patients, adjusted, transferred and wasted, with who and when.
Alerts flags batches that have expired, expire within 30 days, or are running low.