Group and Class Booking

Group and Class Booking

Group booking lets you configure appointment types that accept multiple participants in a single slot. This is useful for group consultations, fitness classes, antenatal workshops, group therapy sessions, and similar multi-patient appointments.

Enabling Group Booking

1. Open the appointment type you want to configure
2. In the Delivery & Restrictions tab, find the group booking section
3. Toggle Enable group/class booking to on
4. Set the Minimum Participants -- the minimum number needed for the session to run
5. Set the Maximum Participants -- the upper limit for the slot
6. Save the appointment type

How It Works

Once enabled, each scheduled slot for this appointment type can accept bookings up to the maximum participant limit. The calendar and booking system track the number of participants per slot.

• A slot remains available for booking until the maximum is reached
• The minimum participant count indicates the threshold for the session to be viable

Disabling Group Booking

Toggle Enable group/class booking to off and save. The appointment type reverts to single-patient booking. Existing group bookings are not affected.

Example

A "Pilates Class" appointment type with minimum 3 and maximum 12 participants:

• The slot appears on the calendar as a single block
• Patients can book into the slot until 12 places are filled
• The practice can see how many of the 12 places are taken

Tip: Set the minimum participant count to 1 if you want the session to run regardless of how many people book.